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Screenshot and Recording

Screenshots and recordings show users exactly what to expect. The right tools make capturing and annotating visual content efficient.

Screenshot Tools

Built-in Options

macOS: - Cmd+Shift+4: Selection screenshot - Cmd+Shift+5: Screenshot toolbar with options

Windows: - Win+Shift+S: Snipping tool - Print Screen: Full screen capture

Professional Tools

Snagit: - Annotation features - Scrolling capture - Video recording - Organized library

CleanShot X (macOS): - Clean backgrounds - Annotations - Cloud storage - GIF recording

Screen Recording

Tools

  • OBS Studio: Free, powerful, cross-platform
  • Loom: Quick sharing, cloud-based
  • Camtasia: Full editing suite
  • QuickTime (macOS): Simple, built-in

Best Practices

  1. Plan before recording: Know what you'll show
  2. Clean your desktop: Hide personal items
  3. Use a script: Avoid rambling
  4. Record at consistent size: Usually 1920x1080
  5. Keep videos short: 2-5 minutes ideally

Image Best Practices

Screenshot Guidelines

  • Capture only what's needed
  • Use consistent window sizes
  • Add annotations sparingly
  • Optimize file size

Accessibility

  • Include alt text
  • Don't rely on images alone
  • Ensure text is readable

Summary

Visual content enhances documentation when used well:

  • Use appropriate tools for your platform
  • Maintain consistency in captures
  • Keep visuals focused and clear
  • Always consider accessibility